Simplifying Access through Okta® Single Sign-On

Organization

Retail
Multi-Site Operations
Okta®Single Sign-On access solution for Cloud Key Management

Project Overview

In 2025, a national Retail company wanted to optimize controls of User access to SecurityRecords and expand utilization across the organization. The challenge was figuring out which system could be integrated to share access credentials. They needed a one-time solution that was simple to implement where 1) Single Sign-On (SSO) is created and Human Resource Information Systems (HRIS) data could be seamlessly shared with cloud-based data.

Upon reviewing their internal systems, they identified Okta® SSO and requested integration with SecurityRecords. They also requested a custom data file management protocol where data was securely shared across networks. This simple data share process would allow them to share PCI-compliant HRIS User data through an SSO User.

By creating SSO, they believed this would standardize access to their Cloud Key Management increasing utilization and allow for seamless integration of their HRIS User population.

Challenges

Organizational

• Difficulty accessing accurate, real-time information for dissemination
• Matching historical data to current HRIS User population
• Inability to audit or show compliance
• Operational change adoption

Technical

• Inefficient login management requires ongoing intervention
• Outdated data or misalignment with audit
• Increased risk/loss and potential costly lock changes

Resource Constraint

• Limited departmental staffing and resources
• Operational change support

Solution: SecurityRecords Cloud Platform

Primary Okta® SSO connections were created by both IT organizations providing seamless access between networks.

The Retailer then utilized PCI-compliant HRIS User data share to cleanse key holder assignments in SecurityRecords. Additional User accesses were provided at no additional cost. This allowed decentralization of keying records management across the organization. Through expanding this visibility to additional users, they could better drive key custody accountability. All data changes within SecurityRecords are recorded by User for compliance.

This SSO access change to the cloud software solution increased utilization and further maximized the value of their existing key system data across all environments.

SecurityRecords platform transforms traditional key records, no matter of shape, size, or complexity, into a fully digitized, centralized, and secure ecosystem.

Platform Maximization Capabilities

Centralized Cloud Database

Connected Data Architecture

Rapid User Provisioning

Anytime, Anywhere Access

Vendor-Managed Infrastructure

Strategic Value: A New Standard for Retailer’s Key Management

SecurityRecords represents a modern standard for how Retail Operations manage physical security data. Through specific customization, SecurityRecords’ flexible platform became the system of record for their key management and helped to improve individual accountability.

Competitive Contrast: Legacy Systems vs. SecurityRecords

Results & Ongoing Benefits

Increased decentralization of administration and user adoption across locations

Reduced dependency on internal infrastructure and resources

Faster shared access to key system information and key custody chains

Improved coordination between Operations and Security resources

Conclusion

SecurityRecords defines a new category of simple cloud credential management. It provides a scalable foundation for operational excellence while improving security, efficiency, and accessibility.